There are likely much more than 5 main reasons why each and every organisation should have an audit when it comes to software consumption and licensing, but here’s the main 5:
1. It may be that your firm is paying for licenses that you will no longer require. It is quite easy for an accounts department paying invoices for licenses without he realized that the reason for licensing the software in the first place expired with an old computer program.
2. Licenses tend to be taken out for specialist program that can only be utilised by an IT authority. If later on IT upkeep is performed by an outside organisation, it could be that the specialist software licenses are no longer required especially if new software systems are licensed making the initial licence redundant.
3. It is essential to maintain the licenses of software packages that are in use within your organisation and to see to it which there are no copyright infringements. It can look like a practical solution to imitate a software application within an organisation but without the particular software license, greater than a set quantity of software products in system may be a major violation of the manufacturer’s copyright.
4. Within large organisations, team members with a specific amount of buying power regularly purchase and license software products to put together their own personal daily lives easier but when the member of staff leaves the organisation, the licence goes on being energized although merchandise of application is actually unused.
5. Beware the time bomb created when a disgruntled ex-employee deliberately copies programs to create an impression that violating copyright is conventional practice within the organisation of yours, or the disgruntled worker cancels a licence even though it’s still demanded and in regular use. Making mischief by anonymously reporting such “violations” of copyright is much more common than many organisations like to think.
If you frequently review your software licensing requirements you’ll undoubtedly find your organisation is paying for software licenses which you don’t require and are not paying out for a program licenses on products that happen to be still in continuous use. The fines for using unlicensed program is often uncomfortable and can cause an organisation getting negative reviews online.
Reviewing software licenses provides the opportunity for auditing processes that may be popular with staff members but ineffective in terms of employee time management. Within privately used notebooks, there are usually many software licenses that have been paid for by direct debit, including anti-virus programs, which are no longer required or in use.